PD Specialist – Live Events

Brief Summary of Position   The Education Specialist – Live Events works closely with the Manager of Professional Development –Live Events to develop, coordinate, implement, maintain, evaluate, and update live event educational programs and materials for promotional products professionals. The Education Specialist – Live Events fully participates in the planning, assessment, coordination, implementation, and promotion of live event educational programs including speaker management, event, programs and project management.    Reporting Structure Reports To Title Department Rachel Robichaud Manager of Professional Development Professional Development   Job Status FSLA Status (E/ NE) E Job Status (FT/PT/Temp) FT Daily Schedule (Flex N-Flex) Flex        Essential Functions and Key Responsibilities: 1.    Develop and maintain, and assure effective communications with subject matter experts, professional speakers, members, volunteer groups and internal staff. 2.    Assist in developing, delivering and implementing live event education curriculum, training materials and live event educational programs. 3.    Oversight responsibility for implementation of all live event project plans including working with department staff to manage and assure deliverables are realized. 4.    Prepares RFPs, work orders, event specifications for hotel, audiovisual companies, decorators, tour operators and other contractors.  5.    Manage all event logistics, such as room assignments, equipment, food/beverage, speaker management, web content and social events. 6.    Responsible for the development, implement and post evaluation processes. 7.    Oversee the development, maintenance and updating of event run of show schedules and timelines. 8.    Work with Live Event and Marketing Managers on the development and implementation of live event marketing plans. 9.    Implements the creation, production, and distribution of all meeting materials based on approved timelines and budget parameters 10. Tracks the Professional Development annual budgets; monitor revenues and expenditures, and reconcile receipts with accounting records on a continuous, ongoing basis to ensure accuracy of data. Produce analyses and other reports on various aspects of budgets as requested. 11. Conduct other duties as needed or assigned. Provide support, as requested by the Department Director or Manager, to facilitate projects and activities within the department. Perform all other job related duties as required or assigned.  

Non-Essential Functions or Responsibilities: 1. Support department members 2. Perform tasks as needed     Education Requirements for Education Specialist School/Certification Authority Degree/ Certification Major/ Minor College or University: Preferred, but not required BS (required) Education, Training & Development   Experience Requirements Type of Work Years of experience Depth of Experience Other Details Communications Min of 4  Clear and concise written skills and strong verbal communication skills   Project Management (required)   Min of 4 Work effectively under tight deadlines and manage multiple projects  Required Association or non-profit experience 1-3 Knowledge of non-profit structure and volunteer management  Preferred   Event planning (required)   Min of 4 Experience in event planning and logistics for medium size groups.  Required           Knowledge, Skills and Abilities KSA’s Years of   experience Depth of KSA’s Other Details Development of training tools Min of 4 Able to design training material in a comprehensive and easy to understand layout  Required Organization of work and ideas Min 4 years Ability to accumulate, synthesize and analyze data resources and business issues in order to prepare concise, accurate materials.  Must be able to handle multi-projects at one time    Communications & interpersonal skills Min 4 years Able to communicate complex topics to all levels of educated and politically diverse individuals   Proficient in Microsoft Office or other software Able to work on most business software systems especially Microsoft  Required Meeting and Event Planning 4 years Ability to work with professional event planners, provide on-site support at live events and pre-event support for participants.  Required Professional development 2-4 years Familiarity with adult learning styles and live education solutions.  Required    Physical Requirements: *Sitting: 6-8 hours daily *Standing: 1-2 hours daily *Lifting: up to 25lbs *Pushing/Pulling: up to 25 lbs *Bending/Stooping: minimal *Extended work hours, extended weeks (endurance requirement): must able to work shows, training events and on-site events lasting from 1-15 hours per day.   Work Environment: *Office environment: most days *Trade show floor or event venues: upon request *Temperature controlled: usually     Equal Opportunity Employer   Send resume to apply@ppai.org