The Association for the Advancement of Sustainability in Higher Education (AASHE) is seeking an events manager/planner in the Denver area to provide leadership in planning and organizing its annual conference and other events throughout the year.

Position Description

The Events Manager/Planner is responsible for providing professional planning services to AASHE for its annual conference and trade show/expo, board and staff retreats, workshops, and other meetings. In addition the individual provides support to the Executive Director with respect to travel and meeting arrangements. This is a full-time exempt position that reports to the Executive Director.

Position responsibilities

• Assist the board and staff to determine annual conference and other events locations
• Assist and support various committees in planning and managing events
• Work with the executive director to hire appropriate outside contractors related to events
• Develop events budgets and maintain financial records in collaboration with AASHE’s business manager
• Negotiate contracts with various vendors, speakers, sponsors, etc. and serve as a liaison among various contractors
• Manage all conference/events operations and arrangements
• Manage and/or develop all communications including publicity, registrations, arrangements, website, print media, post-event follow-ups, etc.
• Ensure that the AASHE events are in alignment with sustainability principles
• Provide regular and requested reports on events including participation, cost analyses, income, evaluations, etc.
• Provide assistance in travel arrangements and scheduling for Executive Director and staff.
• Assist the Executive Director in procuring external funds to support events
• Supervise interns
• Perform other related duties as needed.

Requirements

• Bachelors degree or equivalent experience
• 3-5 years experience in event planning including contract negotiations and fiscal management
• Experience using Microsoft Office in a business setting
• Experience in planning large volume events (1000 or more individuals)
• Excellent organizational skills, oral and written communication skills, and negotiation skills
• Ability to meet deadlines in a fast paced environment
• Ability to work well with diverse partners and stakeholders
• Commitment to sustainable practices
• Commitment to diversity in the workplace
• Ability and willingness to travel several times per year
• Willingness to work a Denver area office but initially from a home office
  

Salary

$40,000 - $50,000 per year

Application Instructions

Send a resume showing all full time employment with dates of employment, a letter of interest, a professional writing sample, and three employer references’ contact information to:

Paul Rowland
Executive Director
Paul.rowland@aashe.org

Position open until filled. Screening of applications will begin on September 24, 2009.

About AASHE

AASHE is an association of colleges and universities in the U.S. and Canada working to create a sustainable future. Our mission is to empower higher education to lead the sustainability transformation. We do this by providing resources, professional development, and a network of support to enable institutions of higher education to model and advance sustainability in everything they do, from governance and operations to education and research.

AASHE is committed to providing equal employment opportunity and to achieving an inclusive, diverse workplace that values every individual. Members of under-represented groups are encouraged to apply.